Scope of privacy notice
This Recruitment Privacy Notice comprises this document and the Supplementary Information in the Annex to this document.
Like most businesses, we hold and process a wide range of information, some of which relates to individuals who are applying to work for us. This Recruitment Privacy Notice explains the type of information Omnicom, Drury Porter Novelli (“we”, “us”, our” or “Omnicom”) process, why we are processing it and how that processing may affect you. This Recruitment Privacy Notice is a privacy notice that we must provide to you in accordance with Irish data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and the Data Protection Act 2018 (“DPA”), as such laws may be amended and supplemented from time to time (“data protection law”). It focuses on individuals who are applying to work for us and the data we process as part of that process. We have a separate Workplace Privacy Notice that applies to our current and former employees.
Omnicom is a “controller”. This means that we are responsible for deciding how we hold and use personal data about you. It is important that you read this Recruitment Privacy Notice so that you are aware of how and why we are using your personal data.
The section entitled Supplementary Information contains a Glossary, in which we explain what we mean by “personal data”, “processing”, “special categories of personal data” and other terms used in this Recruitment Privacy Notice.
In brief, this Recruitment Privacy Notice explains:
- what personal data we hold and why we process it;
- the legal grounds that allow us to process your personal data;
- where the data comes from, who gets to see it and how long we keep it;
- how to access your personal data and other rights; and
- how to contact us.
Personal data – what we hold and why we process it
We hold various types of data about the individuals who apply to work for us, including their personal details and work history. Further examples of the types of data we hold are given in the Supplementary Information.
We process this data for the purposes of our business, including management, administrative, employment and legal purposes. The Supplementary Information provides more specific information on these purposes.
See Further information on the data we process and our purposes.
Legal grounds for processing personal data
Under data protection law, there are six grounds on which we can rely when processing your personal data. In some contexts, more than one ground applies. We have summarised these grounds as Contract, Legal Obligation, Legitimate Interests and Consent, [1] and you can find further information on each in the Supplementary Information. See Legal grounds for processing personal data.
Where the personal data comes from and who gets to see it
Some of the personal data that we process about you comes from you. For example, you tell us your contact details and work history as part of the recruitment process. If you are joining us, you may provide your banking details.
Other personal data may come from third parties such as recruiters acting on your behalf or from your references.
Your personal data will be seen internally by our managers, our HR department and, in some circumstances (if you join us) colleagues. We will where necessary and as set out in this Recruitment Privacy Notice also pass your data outside the organisation, for example to people you are dealing with and background checking agencies.
Further information on this is provided in the Supplementary Information. See Where the personal data comes from and Who gets to see your personal data?
How long do we keep your personal data?
We do not keep your personal data for any specific period but we will not keep it for longer than is necessary for our purposes. In general, if you become employed by us we will keep your personal data for the duration of your employment and for a period afterwards. If you are unsuccessful in gaining employment with us, we will likely keep your personal data for a short period after informing you that you were unsuccessful.
See Retaining your personal data – more information in the Supplementary Information.
Transfers of personal data outside the EEA
We may transfer your personal data outside the EEA to members of our group and processors in the United States, India, Philippines, Canada, and Mexico.
Further information on these transfers and the measures taken to safeguard your personal data are set out in the Supplementary Information under Transfers of personal data outside the EEA – more information.
Your personal data rights
You have the following rights (subject to some conditions and limited exceptions contained in data protection law) in connection with the personal data we hold about you:
- to make a subject access request to receive information about the personal data that we process about you. Further information on this and on other rights is in the Supplementary Information under Access to your personal data and other rights. We also explain how to make a complaint about our processing of your data;
- to request correction of the personal data that we hold about you. This right enables you to have any incomplete or inaccurate information we hold about you corrected;
- To request erasure of your personal data. This right enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. However, where we hold and process your personal data in order to comply with legal obligations, such as compliance with tax requirements and exemptions, or for the establishment exercise or defence of legal claims, your right to ask us to delete or remove your personal data is limited;
- to object to our processing your personal data where we are relying on a legitimate interest (or those of a third party) in order to justify the basis for our processing your personal data and there is something about your particular situation which makes you wish to object to processing on this ground;
- To request that we restrict processing of your personal data. This right enables you to ask us to suspend the processing of your personal data, e.g., if you want us to establish its accuracy or the reason for processing it; and
Contact details
For questions regarding this policy contact: [email protected]
Status of this notice
This Recruitment Privacy Notice does not form part of any contract of employment you might enter into and does not create contractual rights or obligations on us. It may be amended by us at any time.
Further information
Further information and Supplementary information can be found in the downloadable document below.